California Area re:Generations (CARE)
Article I: Name
The name of this non-profit unincorporated entity is California Area re:Generations (hereinafter
known as “CARE”).
Article II: Purpose
The objective and primary purpose of CARE shall be to improve, develop, preserve, and
promote the California, PA area through renewal, restoration, and beautification projects;
educational endeavors; and other relevant means. CARE shall be operated exclusively for
exempt purposes within Section 501 (c) (3) of the Internal Revenue Code, and Code of Federal
Regulations and any succeeding Federal Statutes prescribing the grounds for exemptions from
Federal taxation.
Article III: Membership
Section 1 Members shall be community residents and other interested parties regardless of
location who shall endorse the purposes of CARE.
Section 2 The CARE shall conduct an annual enrollment/renewal of membership beginning
at the September regular meeting and continuing throughout the CARE calendar year (July 1-
June 30) for current membership.
Article IV – Policies
Section 1. The organization identifies and seeks funding for community projects, including but
not limited to those of historical significance, educational value, beautification, and physical
improvement.
Section 2. The name CARE or California Area re:Generations shall not be used for any activities
other than those related to the purpose of this organization.
Section 3. No part of net earnings of CARE shall be to the benefit of, or be distributed to its
members, officers, or other private persons, unless otherwise agreed upon by CARE.
Article V: Officers and Their Election
Section 1 List of Officers- The Officers of this CARE shall be:
Chairperson Vice-Chairperson Secretary Treasurer
Section 2 Eligibility for Office
A. Must be a resident of the California, PA School District area.
B. Must be a regular member, with no outstanding debt owed the CARE.
C. Must have attended at least one-half of regular meetings during the current CARE
calendar year.
D. Must consent to serve as an officer, if elected.
E. Only one immediate family member shall hold office during any one CARE calendar
year.
Section 3 Nomination of Officers – Nominations of eligible regular members, with their
consent, shall be received at the regularly scheduled September meeting from the floor.
Section 4 Method of Election- Officers shall be elected by ballot vote at the September
meeting. However, if there is only one nominee for any office, election for that officer may be by
voice vote.
Section 5 Term of Office-
Officers shall:
A. Assume their official duties at the end of the September meeting and before the beginning
of New Business during the December meeting.
B. Serve for a term of one year (or until their successors are elected). A person shall not be
eligible to serve more than three consecutive terms in the same office.
Section 6 Vacancies
A. Except for the Chairperson, a vacancy shall be filled for the remainder of the unexpired
term by a person elected by a majority vote of the Executive Board.
B. If the Chairperson’s position is vacated, the Vice-Chairperson shall assume the remainder
of the unexpired term.
Article VI: Duties of Officers
Section 1 The Chairperson shall:
A. Preside over all meetings of the CARE and the Executive Board.
B. Coordinate the work of the officers.
Section 2 The Vice-Chairperson shall:
A. Act as an aide to the Chairperson.
B. In the event of the absence of the Chairperson (or vacancy of said office), shall assume
all duties and responsibilities of the Chairperson.
Section 3 The Secretary shall:
A. Record the minutes of all meetings of the CARE and the Executive Board.
B. Be custodian of said records.
C. Prepare CARE newsletters and/or other correspondence.
D. Mail/distribute CARE newsletters/correspondence to appropriate parties.
Section 4 The Treasurer shall:
A. Manage all monies and make payments as authorized by the organization.
B. Present a financial statement at every meeting and when requested by the Executive
Board.
C. Be a member of all funded activities.
D. Use an accounting system that clearly details all funds received and disbursed, identifies
the source of the monies, and the purpose of the disbursements; assures that the yearly tax return
is filed with the IRS.
(a). The Treasurer's accounts shall be examined annually for the year of July 1 to June
30 by an Audit Committee of no less than three volunteer members. These volunteers may
not include any of the Executive Board. These volunteers will be announced no later than the
April meeting. The audit shall be performed promptly after the July meeting. The audit shall
be completed and an audit report shall be made during the regular September meeting of the
CARE. The Treasurer may request an audit at any time.
(b). The signatures of two officers shall be required on every check written.
(c). When the subsequent payments are made in cash, the CARE Treasurer shall issue
a receipt and shall keep a copy of the receipt as verification of the payment.
(d). The out-going Treasurer shall serve as an advisor to the next elected Treasurer for
a period of at least four (4) months.
(e). In the event that the Treasurer deems it necessary to appoint an Assistant, it shall
be done with the approval of the Executive Board.
(f). When any payment to the CARE is identified as being that of Non Sufficient
Funds (NSF), the payee shall be responsible for:
i. Resolving by making payment in full to the CARE
ii. All related bank charges incurred by the CARE as a result of the NSF
payment.
iii. If a second NSF payment occurs within the same year, cash or money
orders only will be accepted from the payee for any future payments made to the
CARE for that year.
Article VII: Executive Board
Section 1 The Executive Board shall consist of the Officers of the CARE.
Section 2 The duties of the Executive Board shall be to:
(a) Supervise all of the affairs of the organization, and transact necessary business in accordance
with the Bylaws.
(b) Prepare a budget and fundraising activities for each year.
(c) Present a brief report of the Board activities at the general meetings of the organization, as
needed
(d) Approve an Audit Committee of three (3) people to audit the Treasurer’s accounts at the end
of his or her term of office.
(e) Elect personnel to fill a vacancy in any office that might occur during the year.
Section 3 Meetings
A. Regular meetings of the Executive Board shall be held during the year, the times to be set
by the Board. A majority of the Executive Board shall constitute a quorum.
B. Special meetings may be called by any member of the Executive Board.
Article VIII: Meetings of this CARE
Section 1 At least four regular meetings of this CARE shall be held during the CARE
calendar year. Dates of the meetings (month and day) shall be determined by the Executive
Board and announced at the first regular meeting of the year. Three days’ notice shall be given of
any changes.
Section 2 Special meetings of the CARE may be called by:
A. The Chairperson.
B. A majority of the Executive Board.
C. Any five regular members of the CARE, with three days’ notice (in writing) given to the
Executive Board.
The purpose of any Special meeting shall be stated in the initial call.
Section 3 Three presiding officers shall constitute a quorum for the transaction of business
at any meeting of this CARE.
Article VIII: Standing and Special Committees
Section 1 Any member of this CARE shall be eligible to serve on any committee.
Section 2 The Chairperson (or an Executive Board delegate) shall be ex-officio of all
committees except the Nominating Committee.
Section 3 The chairperson of each committee shall:
A. Present a plan of work to the Executive Board, upon request.
B. Make reports at regular meetings, when necessary, and to the Executive Board upon
request.
Article IX: Parliamentary Procedure
The rules contained in the current edition of “Robert’s Rules of Order- Newly Revised” shall
govern the CARE in all cases which are applicable.
Article X: Amendment of By-laws
Section 1 These by-laws may be amended at any regular meeting of the CARE by a two-
thirds vote, provided that the proposed amendment has been submitted in writing at the previous
meeting.
Section 2 A committee may be appointed to submit a revised set of by-laws as a substitute
for the existing by-laws only by one of the following:
A. A majority vote at a CARE meeting.
B. By a two-thirds vote of the Executive Board.
The requirements for adoption of a revised set of by-laws shall be the same as in the case of
amendment.
Section 3 These By-Laws shall be reviewed every four years by a committee appointed
under this Article for necessary changes.
Article XI: Dissolution of the CARE
Upon the dissolution of the Association, the Executive Board shall, after paying or making
provision for the payment of all of the liabilities, dispose of all the assets of the Association
exclusively for the purpose, or purposes, stated in ARTICLE II of these Bylaws in such a
manner, or to such organization, or organizations, constituted and conducted exclusively for like
purposes as shall at that time qualify as exempt under Section 501(c)(3) and or Section 501(c)(7),
Internal Revenue Code, or any corresponding provisions of any subsequent Federal Tax Law, as
the Board of Directors may determine.